OASIS Pools Opening with New Solicitation

OASIS Pools Opening with New Solicitation

GSA recently posted they were on-ramping Pool 2 Certified Public Accountants, Tax Preparation, and other Accountants of the OASIS Unrestricted Contract. Now, GSA OASIS Small Business has announced an upcoming on-ramp opportunities for three Pools:

  • Pool 1 – Advertising, Public Relations, Project Management, and Consulting
  • Pool 3 – Engineering for Military and Aerospace Equipment and Weapons;
  • Pool 4 – Research and Development (R&D) in Biotechnology, Physical Engineering, and Life Sciences;

The Pool 1 Presolicitation Notice is now available on FedBizOpps! The final solicitation will be available on or about September 9, 2018. For the other Pools, GSA has not provided a release date more precise than “fourth Quarter of Fiscal 2018.” We will continue to monitor FBO.gov for any solicitation releases and keep you updated here.

You should be aware that OASIS has been designated a “Best In Class” contracting vehicle by OMB and agencies will feel pressure to use this vehicle more in the future.

While we wait for the solicitation, it is a good time to evaluate if OASIS is the right fit for you. Below are a few key factors and requirements to be awarded the OASIS contract:

Total obligated Sales FY2015-FY2018

Pool 1 — $1.8B
Pool 3 — $757M
Pool 4 — $442M

Important Requirements to Consider for the  OASIS SB Solicitation:

  • Awards are made based upon a points-scoring method. Vendors essentially self-score themselves by assigning points to their Past Performance examples (chiefly among other criteria).  The Government verifies the contractor information and awards the points.  The companies with the top points scores are awarded.
  • Companies tied at the lowest acceptable score will be awarded a contract.
  • Past Performance must be as a Prime on a Federal contract during the past 5 years, wherein the performance has been scored as a 3 or above.
  • Socioeconomic factors will not be taken into account other than to ensure that there are at least three companies (including existing and newly awarded companies) in each pool in order to assure competition among the socioeconomically designated companies—WOSB, SDVOSB, 8(a), HUBZone.
  • Pricing will only be determined to be fair and reasonable or not. Direct Labor rate ranges will be provided.  Companies will calculate an hourly bill rate from the direct labor rate = overhead = 7% profit.

The idea behind OASIS is that it allows for Integrated Services rather than focusing on one area such as IT or Management consulting.  The OASIS “On Ramp” release will provide for an opportunity for “40+” new companies to receive OASIS Indefinite Delivery Indefinite Quantity (IDIQ) in three areas or “pools,” as defined by NAICS codes or Product Service Codes (PSCs).  The final number of new contract awards has not yet been determined. The On-Ramp this fall will be for Pools, 1, 3, and 4.  Pool 6 will not be open for the onramp.

OASIS Pool 1

($14 Million Size Standard)

541330
Engineering
541810
Advertising Agencies
541360
Geophysical Surveying and Mapping Services
541820
Public Relations Agencies
541370
Surveying And Mapping (Except Geophysical) Services
541830
Media Buying Agencies
541380
Testing Laboratories
541840
Media Representatives
541611
Administrative, Management and General Management Consulting Services
541850
Media Representatives
541612
Human Resources Consulting Services (2007), Human Resources and Executive Search Consulting Services (2002)
541860
Outdoor Advertising
541613
Marketing Consulting Services
541870
Direct Mail Advertising
541613
Marketing Consulting Services
541614
Process, Physical Distribution,and Logistics Consulting Services
541890
Other Services Related to Advertising
541618
Other Management Consulting Services
541910
Marketing Research and Public Opinion Polling
514620
Environmental Consulting Services
541990
All Other Professional, Scientific, and Technical Services
541690
Other Scientific and Technical Consulting Services

OASIS Pool 3

($35.5 million Size Standard)

541330
Exception A–Engineering for Military and Aerospace Equipment and Military Weapons
541330
Exception B– Engineering for Contracts and Subcontracts for Engineering Services Awarded Under the National Energy Policy Act of 1992
541330
Exception C–Engineering for Marine Engineering and Naval Architecture

OASIS Pool 4

(500 Employee Size Standard)

541711
Research and Development in Biotechnology
541712
Research and Development in the Physical, Engineering, and Life Sciences (except Biotechnology)

Since the OASIS release date is coming up fast, you can be sure that Coley will be watching carefully for the new OASIS solicitation to hit the street and be ready to provide informed and timely consulting to companies interested in and qualified for an OASIS contract. If you have any questions, feel free to reach us directly at 210-402-6766 or by email at [email protected]

2018 Oasis on-Ramp IDIQ

2018 Oasis on-Ramp IDIQ

OASIS IDIQ Contract Unrestricted on Ramp for 2018 for Pools 2

UPDATE: Pool 6 has closed as of June 2018.

On May 9, 2018, GSA posted a pre-solicitation notice for an on-ramp for the OASIS indefinite Delivery Indefinite Quantity (IDIQ) Unrestricted (UNR) 5-year contract for Pools 2, with the final solicitation being published on or about May 31, 2018.   If past history is an indication, the solicitation responses will be due 60 to 90 days from the publication of the final solicitation, with awards following in late winter to spring 2019.

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Introduction to The SBA’s Mentor-Protégé Program

Introduction to The SBA’s Mentor-Protégé Program

A Path to Government Contracting

One of the Small Business Administration’s mission is to continuously expand Federal contracting opportunities for Small Business. In 2016, they established the All Small Mentor-Protégé Program (ASMPP) to extend SBA approved mentor-protégé relationships to every small business. The program was designed to enhance the capability of the protégé firms to win Federal business utilizing the mentor company’s business development capabilities and substantive project experience.

The SBA created the program in 2016 to apply a consistent requirement for all socioeconomic-program small business categories. The SBA ASMPP Program has a process for application and approval by the SBA ASMPP Qualifications include:

Protege:

  • Be a small business with industry experience
  • Have a proposed mentor prior to applying for the program
  • Be organized for profit or as an agricultural cooperative
  • Have no more than two mentors in the business’ lifetime

Mentor:

  • Be organized for profit or as an agricultural cooperative
  • Have no more than three protégés at a time
  • For the SBA to approve the mentor-protégé agreement:
  • The SBA must determine that the mentor-provided assistance will promote real developmental gains for the protege, not just act as a vehicle to receive federal small business set-asides
  • An SBA “determination of affiliation” must not exist between the mentor and the protege
  • The qualification criteria are fully defined in Title 13 Part 125.9 of the Code of Federal Regulations (CFR).

The ASMPP includes the added benefit of allowing approved ASMPP vendors to develop a Joint Venture (JV) to compete on contracts, including small business set-asides.  While each socioeconomic category has its own regulations, they all share the same requirements for the creation and function of a JV.  Remember that the JV must be approved by the SBA in addition to the approval for the ASMPP program.

What is a Joint Venture Agreement?

There are specific requirements and roles for each member of the Joint Venture.  To receive SBA approval, the mentor and protégé must execute a JV agreement to be approved by the SBA.  There are only three rules to maintain the JV:

  • The Joint Venture must perform the appropriate percentage of work based on the subcontracting requirements;
  • The protégé must perform 40% of that and not be limited to “administrative or ministerial functions”;
  • The Joint Venture must submit annual reports to the SBA and the contracting agencies explaining how the work is being performed for each contract.

The ASMPP and subsequent JV are “training wheels” for small protégé firms—SDVOSBs, 8 (a)s, and HUBZones, etc.—to build confidence, past performance, and sound processes for winning and successfully delivering Federal contract work.

If you have additional questions, please contact Coley by email  at [email protected] or phone at 210-402-6766.

Leverage your GSA Schedule for State & Local Government Sales

Leverage your GSA Schedule for State & Local Government Sales

You may not have considered all the ways that you can maximize the value of your GSA Schedule. Use your GSA Schedule contract to win State and Local business.  There are direct and indirect means using your GSA Schedule as the contracting vehicle to sell to State and Local Governments. In the indirect route,  you may use your GSA Schedule contract as the basis to obtain a State or Local contracting vehicle.

Using your GSA Schedule Contract to Sell Directly to State & Local Government

If you have a GSA Schedule, there are four programs that enable you to sell directly to State and Local government customers:  Cooperative Purchasing, Disaster Purchasing, Public Health Emergency, and the 1122 Program.  These programs create new opportunities to extend the reach of your GSA Schedule beyond Federal customers. The Cooperative purchasing is voluntary. Many buyers are unaware that they may to purchase from your GSA Schedule, so schedule holders may require to provide some insight. Informing them of their access to your GSA Schedule is one step toward turning them from prospects to customers.

1.      Cooperative Purchasing

Cooperative Purchasing the best way to leverage your GSA Schedules. You will need to understand which state, local and tribal governments are buying your services from GSA Schedule holders. This program applies to GSA Schedule 70 for information technology and GSA Schedule 84 for law enforcement and security products and services. More and more state and local governments (STLOCs) are buying from GSA Schedules.

2.      Disaster (and Public Health Emergency) Purchasing

While Cooperative Purchasing is limited to only GSA Schedules 84 and 70, State and Local governments can use all GSA Schedules to buy supplies and services directly to assist in recovery from a declared disaster, which could be a weather event (hurricanes, floods, etc.), terrorist attack, or a nuclear, biological, chemical, or radiological attack.  When you hear on the news that the president has declared an area a “disaster area,”  this means that units of government in that area can buy from GSA Schedules that are identified in GSA eLibrary and on  GSA Advantage!®, with a Disaster Purchasing icon.  The same applies in the case of a declared Public Health Emergency.

3.      The 1122 Program

State and Local Governments may also access GSA Schedules to purchase equipment in support of counter-drug, homeland security, and emergency response activities.  The terms and conditions for use of this program are detailed in the 1122 Program Equipment and Supplies Catalog.  13 GSA Schedules are represented in this catalog where items may be purchased through the program:

  • Schedule 84 – Law Enforcement and Security
  • Schedule 51 – V Hardware Superstore
  • Schedule 56 – Building and Building Materials/Industrial Services and Supplies
  • Schedule 58 I – Professional Audio Video and other products
  • Schedule 66 – Scientific Equipment and Services
  • Schedule 67 – Photographic Equipment
  • Schedule OOCORP; under SIN 874-4 – Training
  • Schedule 70 – IT
  • Schedule 71 – Furniture
  • Schedule 75 – Office Products/Supplies
  • Schedule 78 – Sports, Promotional, Outdoor, Recreational, Trophies, and Signs
  • Schedule 23 V – Vehicular Multiple Award Schedules

In order to participate in the 1122 Program, you will need to contact the designated State Point Of Contact (SPOC) for your State.

Using your GSA Schedule Contract as the Base for Acquiring State and Local Contracting Vehicles

State and local governments, as well as regional Cooperatives, all have their own contracting vehicles to procure goods and services.  Several states have their own contracting vehicles that “piggyback” directly on GSA Schedules because it comes with approved terms and conditions and prices have already been determined by a GSA Contracting Officer.  The California Mass Award Schedule (CMAS) program will directly award a State CMAS contract entirely based on a vendor’s GSA Schedule contract.  Like GSA Schedules, CMAS contracts are “evergreen,” meaning that they are always open.

Other States, such as Pennsylvania, New York, and Illinois allow the use of GSA Schedules as the basis for a State procurement. However, these states require specific authorization actions to do so.

Use your GSA Schedule as Base in Texas

In Texas, for example, the State does not use GSA Schedules to procure goods and services. Texas issues its own TXMAS contracts for most products and many services, the TXDIR (Department of Information Resources) contracts for IT products and services, and term contracts for other services.  Notably, of the three, only TXMAS is continuously open to new vendors. However, to be awarded a TXMAS contract, vendors need to have an existing base contract with sales and at least 1 year remaining on it. This requirement is an easy fit for many vendors.

You may also wish to look at some of the national and regional cooperative purchasing contracts. BuyBoard, although based in Texas, allows a variety of State and local governments, as well as select nonprofits, to purchase from it.

In conclusion, not all states treat GSA Schedules alike. Many states use the GSA’s pricing as benchmarks in their own negotiations with vendors.  Furthermore, some states choose not to use GSA Schedules even though they may have statutory authority to do so. Also, there are some States that cannot use GSA contracts at all.

Certainly, many GSA Schedule holders are unaware of the full potential for developing sales through the GSA Schedule contract. The key is to build relationships beyond the Federal government. Coley provides support for clients to follow a strategic approach to position their business and effectively compete in the Government marketplace. Contact Coley GCS by email at [email protected] or directly at 210-402-677 to discuss how we can help provide you with insights on how to grow your government sales.

Additional Resources:

Cooperative Purchasing FAQs
Local Preparedness Acquisition Act

Controversial Bill Aims to Simplify How The Pentagon Buys

Controversial Bill Aims to Simplify How The Pentagon Buys

House Armed Services Committee Proposes DOD “Direct Buy” from Online Commercial Sellers

Industry and government have long been at odds while trying to achieve the same thing—better pricing and faster access. The government increases compliance requirements to ensure best pricing practices and industry increases prices to pay for compliance systems. House Armed Services Committee (HSAC) Chairman Mac Thornberry (R-TX) is addressing the DOD procurement process. (more…)

Responding to Sources Sought Notice or RFIs

At Coley, we frequently receive questions from our clients on whether they should respond to Sources Sought or Request for Information (RFI) notices. But first, lets look at what each of these are.

Sources Sought Notices vs. Request for RFI

An RFI, or Request for Information, is a Government technique of conducting market research. They may be used when the Government does not presently intend to award a contract, but wants to obtain price, delivery, other market information, or capabilities for planning purposes. (more…)

Changes to Bring 738 X GSA Schedule Holders More Government Business

Reminder to all schedule 738 X contract holder and potential schedule holders that the HR schedule will implement new SINS this month.  We wrote regarding GSA’s announcement to modernize GSA Schedule 738 X on a previous post.

Reflecting OPM/OMB government-wide Resources Category Management Strategy, GSA is reorganizing the SIN classification of 595-21 human resources services into 11 categories. GSA’s goal is to (more…)

Market Intelligence: FedBizOpps Beyond Current Government Opportunities

Market Intelligence: FedBizOpps Beyond Current Government Opportunities

FedBizOpps,  What is it For Anyway?

After all, many old Government contracting hands will tell you that if an opportunity is out for bid on FedbizOpps, or FBO, you’re too late.  But is that really true? Not always.  If that is true, what value is FBO to building Federal business?  Well, FedbizOpps is a goldmine and not just for current bids, but as a research, business planning, and competitor intelligence tool. (more…)

How to use Fedbiz Opps

How to use Fedbiz Opps

FedBizOpps, or FBO, is home to many useful tools that contractors have at their disposal.  Here, contractors can access more than 28,000 RFQ opportunities, as well as complete information on all GSA schedule solicitations.  This list also include possible future opportunities that contractors can get a head start on.

Searching the database efficiently can (more…)

Attention Product Vendors–the Government is in Buying Mode

The biggest Federal Government buying season for products is upon us.  Unlike professional services with a long development lead time, product vendors face high demand and short turnaround times for the next month or so. July through September is the Fourth Quarter and buying season. Government buyers are awarding more purchase orders in August and September than any other time of year! (more…)

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