Contract Renewal
Exercise your “Option to Extend”It’s crucial to ensure that your GSA Schedule contract stays active and compliant, and Coley GCS is here to complete your GSA Schedule Renewal.
Our team will work with you to quickly develop and coordinate everything required to renew your GSA Schedule. Our experienced consultants also understand that renewal files may include sensitive contract records, pricing support, past performance information, and other materials that may require careful handling. Below are the steps to renew your GSA Schedule contract.
Steps to Renew Your GSA Contract
Step 1: Understand the GSA Contract Renewal Timeline
GSA Schedule contracts typically have a 5-year base period with three 5-year renewal options, creating a potential 20-year contract term. For our existing clients, Coley will begin the renewal process months in advance of the contract’s expiration date to allow for adequate processing time.
Step 2: Review Contract Requirements
Check your original GSA Schedule contract for specific renewal instructions and timelines. Coley GSA consultants can explain any changes in regulations or requirements that might impact your renewal process.
Step 3: Gather Required Documentation to Renew your GSA Schedule Contract
Our team will request and prepare the necessary documentation for renewal. This may include:
- Financial statements
- Past sales data under the GSA Schedule
- Company information (e.g., UEI number, SAM registration)
- Compliance documentation, including TAA compliance for certain products
- Properly handle contract records, and other documentation that may include FCI, CUI, or sensitive business information
Step 4: Review Existing GSA Contract Performance
Our GSA Schedule advisor will evaluate your performance under the existing contract to highlight any successes, including sales and fulfilling contract terms efficiently. Our consultants are experienced in supporting renewal actions that may involve FCI, CUI, and other sensitive GSA Schedule records.
Step 5: Prepare GSA Offer Modification
Coley will initiate an offer modification for GSA contract renewal through GSA’s eOffer system and update pricing, terms, and other relevant information as needed.
Step 6: Submit a Responsive and Complete Renewal Offer
After various levels of review within our team of experts, your dedicated advisor will submit the renewal offer through the GSA eOffer system, ensuring all required fields are accurately filled out and all necessary documents are correctly formatted and attached.
Step 7: Await Review and Negotiation
GSA consultants will coordinate and promptly respond to GSA’s requests for clarifications or additional information. When negotiations with GSA are required, your GSA Schedule advisor will provide support and represent your interests throughout the process.
Step 8: Accept Contract Modifications
Your dedicated consultant will review and guide your team on any contract modifications proposed by GSA.
Step 9: Sign Renewed GSA Schedule Contract
After negotiations and when all terms are agreed upon, your advisor will complete the renewal through the GSA eOffer system.