Fraudulent Purchase Orders for IT-Related Commodity Items
The Texas Comptroller’s office is sending out notifications advising contractors of several confirmed instances of fraudulent purchase orders being distributed to vendors without the agencies’ authorization. All TXMAS and TXDIR contractors are being advised to double check all state purchase orders received.
These fraudulent orders are in the form of screen captures of actual agency purchase orders taken from the agency’s website. While all Purchase Orders should be validated for correctness, Contractors are being advised to pay particular attention to the certain items found within these Purchase Orders. Pay attention to the following:
- Email addresses listed have been found to use hyphens (-) instead of periods. For example, a fraudulent email may appear as [email protected]
- Delivery addresses have been also found to be in the form of personal residences, apartments or warehouses
To the Texas Comptroller of Public Accounts knowledge, all fraudulent purchases orders have contained IT-related commodity items. These items are found in TXDIR contracts, however TXMAS should be considered as well.
What You Can Do
Below are some steps you can take if you encounter any purchase orders that you feel are fraudulent, remember “prevention is better than cure”:
- Please notify all relevant procurement, contracting, accounting and budget staff, as well as CFO’s to be cautious.
- If you have any doubts regarding the authenticity of a purchase order, immediately contact the agency that appears to have issued it.
- And furthermore, if you have any questions about the message, please email [email protected].
Julio is a Senior Consultant with Coley GCS, LLC, a Government Contracts Consulting, Coaching and Training company. Julio has over 10 years’ experience helping companies succeed with their GSA schedules.