The Past Performance Information Retrieval System (PPIRS) is a system that has data and reports on your past performance with the federal government.  Contracting Officers may create evaluations (mandatory for awards valued over the simplified acquisition threshold) about your past performance via the Contractor Performance Reporting System (CPARS), which is then uploaded to and stored in the PPIRS once the CPARS report has been finalized.

As a result, other Contracting Officers from different agencies will be able to view the data stored in PPIRS and may use this information to help them in considering new awards in line with the Federal Acquisition Regulation (FAR) Parts 9, 13, 15, 36 and 42.  Any negative evaluations or reports of poor performance under past federal contracts found within PPIRS may lead to a non-award and/or require more information from the contractor.

Keep in mind that you also have some input to the data stored within these systems.  Contractors will be contacted via the CPARS system notifying you of a report that has been initiated.  Contractors are allowed to review any ratings and comments found within these reports and will have 30 days to send a response before being finalized in CPARS.  Meetings may also be requested with your Contracting Officer; however you will only have 7 days to do so upon receiving the notification.  The Electronic Business Point of Contact listed within your System for Award Management (SAM) record is the person who will receive these types of notifications.  Please keep this point of contact up-to-date at all times!

Information stored within PPIRS is also accessible to the Contractor and we recommend that you create an account and login to see what evaluations may have been given to you.  You will need an up-to-date SAM record, your DUNS number, and your Marketing Partner Identification Number (MPIN) readily available for a successful login.  Although access to PPIRS and completed CPARS reports are made available to the contractor, be advised that information stored within these systems is source selection sensitive and therefore protected by the Privacy Act.  This sensitive information is not releasable to any other party via the Freedom of Information Act (FOIA).

Don’t hesitate to  contact Coley GCS if you are having trouble logging in/creating an account for PPIRS, or need assistance in updating your SAM record.

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