Keeping and retaining accurate GSA schedule sales records are important details sometimes overlooked until the government performs an audit and a problem is encountered. An appropriate accounting system should be implemented to track GSA schedule sales—purchase or task orders should clearly identify your GSA Schedule contract number.
Additionally, your GSA Schedule contract number should appear on all invoices to readily identify them as GSA sales. Different customer codes should be set up within your accounting software in order to distinguish among government, commercial, and other types of customers. These accounting records will need to be accessible and clearly referenced during an audit.
Sales associates and accounting staff should be trained on how to document and track a GSA schedule sale. The latest version of your pricelist should also be available to appropriate personnel. If a GSA schedule sale has been inappropriately classified as a sale other than GSA, contact your accounting staff immediately to correct the corresponding journal entry.
If you have any questions about compliance assistance for your GSA Schedule or obtaining a FREE QUOTE for an Audit Guard contact ColeyGSA at [email protected] or talk to someone directly at 210-402-6766.
Vice President for Coley Government Contracting Services, Dan leads the day-to-day Consulting Practice. He has more than a decade of experience with the acquisition, management, and marketing of Federal, State, and Local government contracts. Daniel specializes in all aspects of GSA Schedules management and marketing and has helped hundreds of Coley clients remain compliant with the terms of their GSA contract while helping them expand their business.