Term -Proper Invoice

The Trade Agreement Act (TAA) gives the President the authority to waive the Buy American Act and other discriminatory provisions for certain countries that have trade agreements with the U.S. For list of designated countries, consult FAR 25.400 If the TAA applies:

The Buy American Act is waived, and The procurement of products from non-designated entities is prohibited.

An invoice that meets the minimum standards specified in 32.905(b): A proper invoice must include the following items (except for interim payments on cost reimbursement contracts for services):

    (i) Name and address of the contractor.
    (ii) Invoice date and invoice number.
(Contractors should date invoices as close as possible to the date of mailing or transmission.)
    (iii) Contract number or other authorization for supplies delivered or services performed (including order number and contract line item number).
    (iv) Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed.
    (v) Shipping and payment terms (e.g., shipmentbr /> number and date of shipment, discount for prompt payment terms). Bill of lading number and weight of shipment will be shown for shipments on Government bills of lading.
    (vi) Name and address of contractor official to whom payment is to be sent (must be the same as that in the contract or in a proper notice of assignment).
    (vii) Name (where practicable), title, phone number, and mailing address of person to notify in the event of a defective invoice.
nbsp;   (viii) Taxpayer Identification Number (TIN). The contractor must include its TIN on the invoice only if required by agency procedures. (See 4.9 TIN requirements.) (ix) Electronic funds transfer (EFT) banking information.

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